Volunteer Agreement, Accident Waiver & Release of Liability
I HEREBY ASSUME ALL OF THE RISKS OF PARTICIPATING IN ANY/ALL ACTIVITIES ASSOCIATED WITH Fairytale Farm Animal Sanctuary’s VOLUNTEERING AND SANCTUARY VISITS, including by way of example and not limitation, any risks that may arise from negligence or carelessness on the part of the persons or entities being released, from dangerous or defective equipment or property owned, maintained, or controlled by them, or because of their possible liability without fault. I certify that I am physically fit for this activity, and have not been advised to not participate by a qualified medical professional. I certify that there are no health-related reasons or problems, which preclude my participation in this activity. I acknowledge that this Accident Waiver and Release of Liability Form will be used by the event holders, sponsors, and organizers of the activity in which I may participate, and that it will govern my actions and responsibilities at said activity. In consideration of my participation in this activity, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and assigns as follows:
(A) I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from this activity, THE FOLLOWING ENTITIES OR PERSONS: Fairytale Farm Animal Sanctuary and/or their directors, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers;
(B) INDEMNIFY, HOLD HARMLESS, AND PROMISE NOT TO SUE the entities or persons mentioned in this paragraph from any and all liabilities or claims made as a result of participation in this activity, whether caused by the negligence of release or otherwise. I acknowledge that Fairytale Farm Animal Sanctuary and their directors, officers, volunteers, representatives, and agents are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity conducting a specific activity on their behalf.
I acknowledge that this activity may involve a test of a person's physical and mental limits and carries with it the potential for death, serious injury, and property loss. The risks include, but are not limited to, those caused by terrain, facilities, temperature, weather, condition of participants, equipment, vehicular traffic, lack of hydration, and actions of other people including, but not limited to, participants, volunteers, monitors, and/or producers of the activity. These risks are not only inherent to participants, but are also present for volunteers. I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity.
Photo & Video Release
I understand while participating in this activity, I may be photographed or filmed. I agree to allow my photo, video, or film likeness to be used for any legitimate purpose by the activity holders, producers, sponsors, organizers, and assigns. The Accident Waiver and Release of Liability Form shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.
Each volunteer at Fairytale Farm Animal Sanctuary will have an individual record on file using a sign-in sheet that shall include dates of service, duties performed at [Your Sanctuary], and track their volunteer hours. Original volunteer applications for active volunteers will be kept on file.
Non Harassment & Anti-Violence Policy
Fairytale Farm Animal Sanctuary is committed to providing a work environment free of unlawful harassment. It is the policy of Fairytale Farm Animal Sanctuary that hostility, threats, intimidation, assaults and/or violence will not be tolerated. Fairytale Farm Animal Sanctuary policy also prohibits sexual harassment, and harassment based on race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, gender, sexual orientation, age, or any other basis protected by Federal, State or local law. Fairytale Farm Animal Sanctuary’s anti-harassment and anti-violence policy applies to all persons involved in the operation of Fairytale Farm Animal Sanctuary and prohibits unlawful harassment by any volunteer of Fairytale Farm Animal Sanctuary, including any person doing business with or for Fairytale Farm Animal Sanctuary.
In order to insure a safe, productive work environment at Fairytale Farm Animal Sanctuary grounds, it is necessary that this policy be strictly enforced. If a volunteer is aware of any type of harassment, hostility, threat, intimidation, assault or violence to or by a volunteer of Fairytale Farm Animal Sanctuary, they are asked to please contact a staff member immediately. Because Fairytale Farm Animal Sanctuary desires to stop harassment or violent behavior before it occurs, it is important to know some of the early warning signals.
The following are a few possible indications of potential violence in the work environment. Volunteers are asked to please notify a staff member if they are concerned that workplace violence may occur. [Your Sanctuary] needs each volunteer’s assistance in reporting violations of this policy, and in maintaining a safe and productive work environment.
a. Intimidating others, or instilling fear in co-volunteer.
b. Verbal threats of harm, e.g. predicting that bad things are going to happen to a co-volunteer.
c. Threatening actions such as menacing gestures or flashing concealed weapons.
d. Obsessive behavior in the form of holding a grudge against a co-volunteer, or in some cases, a fascination with an unrequited romantic interest.
Harassment includes, but is not limited to, the following behavior:
a. Verbal conduct such as epithets, derogatory jokes or comments, slurs or unwanted sexual advances, invitations or comments.
b. Visual conduct such as derogatory and/or sexually oriented posters, calendars, photography, cartoons, drawings or gestures.
c. Physical conduct such as assault, unwanted touching, blocking normal movement, or interfering with work because of gender, race or any other protected basis.
d. Threats and demands to submit to sexual requests as a condition of continued program participation, or to avoid some other loss, and offers of benefits in return for sexual favors.
e. Retaliation for having reported or threatened to report harassment, or for initiating or assisting in any action or proceeding regarding unlawful harassment or discrimination.
All threats of violence or harassment will be taken seriously. If any volunteer believes that they have been unlawfully harassed, that person should submit a complaint to Fairytale Farm Animal Sanctuary as soon as possible after the incident. The complaint should include details of the incident or incidents, names of the individuals involved, and the names of any witnesses. Fairytale Farm Animal Sanctuary will investigate all harassment allegations.
Upon completion of the investigation, a determination will be made, and the concerned parties will be notified of the outcome. If Fairytale Farm Animal Sanctuary determines that unlawful harassment has occurred, effective remedial action will be taken in accordance with the circumstances involved, including action to prevent any further harassment. This may include counseling for the alleged perpetrator, discipline, and/or discharge of the perpetrator, additional security measures, or other appropriate action under the circumstances and as provided by law.
Conflicts of Interest
Fairytale Farm Animal Sanctuary’s volunteer applicants who have conflicts of interest with the mission, vision and values of Fairytale Farm Animal Sanctuary, or develop a conflict of interest during their volunteer service, and promote or use that conflict to the detriment of any of Fairytale Farm Animal Sanctuary's operations, may be asked to take a break in providing service with Fairytale Farm Animal Sanctuary. Volunteers who undermine the mission of Fairytale Farm Animal Sanctuary, or work to the detriment of Fairytale Farm Animal Sanctuary’s policies and procedures, operations or programs may be asked to take a temporary break from Fairytale Farm Animal Sanctuary, or asked to discontinue their service at Fairytale Farm Animal Sanctuary entirely in the event that an amicable resolution cannot be met.
Representation of Fairytale Farm Animal Sanctuary
Prior to taking any action, or making any statement that might affect or create an obligation for Fairytale Farm Animal Sanctuary or disseminating information obtained from Fairytale Farm Animal Sanctuary that is not otherwise available to the public, volunteers must obtain written clearance from Fairytale Farm Animal Sanctuary. All media interactions and all fundraising activities must be approved in advance by Fairytale Farm Animal Sanctuary. Such actions and statements may include, but are not limited to:
a. Posting information as described above that is obtained from Fairytale Farm Animal Sanctuary, or personal information concerning or identifying Fairytale Farm Animal Sanctuary volunteers, or false information about Fairytale Farm Animal Sanctuary on any internet site, such as Facebook, Twitter, Craigslist, Instagram etc.
b. Public statements or statements to the press while appearing to represent Fairytale Farm Animal Sanctuary.
c. Attempting to create a coalition on behalf of Fairytale Farm Animal Sanctuary with other organizations without prior permission from Fairytale Farm Animal Sanctuary.
d. Lobbying individuals, groups, organizations, or government bodies or representatives (i.e.: rescues, veterinarians, behaviorists, trainers, etc.) on behalf of Fairytale Farm Animal Sanctuary.
f. Making agreements involving any contractual or financial obligations on behalf of Fairytale Farm Animal Sanctuary.
g. Using the Fairytale Farm Animal Sanctuary logo, name or image of any animal in Fairytale Farm Animal Sanctuary’s care on any promotional or informational materials.
h. Using the Fairytale Farm Animal Sanctuary name to organize meetings, gatherings or social events without prior notification to Fairytale Farm Animal Sanctuary.
i. Fundraising using Fairytale Farm Animal Sanctuary’s name or animals.
j. Publication or use of any confidential information as described in Section 5 below without written consent from Fairytale Farm Animal Sanctuary.
Volunteers are responsible for maintaining the confidentiality of all proprietary or privileged information to which they are exposed while serving as volunteers for [Your Sanctuary], whether this information involves a single volunteer, client, animal, other person, or overall [Your Sanctuary] organization. Failure to maintain confidentiality may result in asking the volunteer to discontinue their service. All volunteers will be required to sign a Confidentiality Agreement before volunteering at [Your Sanctuary]. Confidential information includes but is not limited to: animal and client information from our computer system, whether gained through the course of volunteer service or from other internal sources, shelter photographs, all records, files, forms, applications, mail lists, passwords, security codes, correspondence, messages or any other entities belonging to [Your Sanctuary] and/or bearing [Your Sanctuary]’s logo and/or name. Such information is the sole property of [Your Sanctuary] and may not be disseminated, used, published or sold without the written consent of [Your Sanctuary].
Friends & Relatives
Volunteers are welcome to bring friends or family members with them during their scheduled volunteer shifts, but will need to pre-arrange this with Fairytale Farm Animal Sanctuary’s staff or volunteer leadership before arrival. The friends or relatives will need to sign a waiver form and sign in/out for Fairytale Farm Animal Sanctuary’s records. A volunteer’s friends or relatives will need to be with the volunteer at all times.
Minors as Volunteers
Fairytale Farm Animal Sanctuary does not currently accept volunteers under the age of 12 and all volunteers between the ages of 12 and 18 must be accompanied by and work alongside of a parent or guardian. Volunteers who are over the age of 18 can volunteer without a parent or guardian.
Accident or Injury
Any injury to a volunteer or to an animal, including but not limited to animal bites, falls, or slips, should be reported immediately to Fairytale Farm Animal Sanctuary. In all of these instances, an Incident Report will need to be completed immediately and submitted. If a volunteer is injured at an event, they should contact Fairytale Farm Animal Sanctuary’s staff or volunteer leadership immediately. It is essential that all incidences of animal bites be reported immediately to [Your Sanctuary]‘s management. Volunteers are not covered by Fairytale Farm Animal Sanctuary's insurance policies for injuries they incur as a result of their volunteer activities.
Orientation & Training
All volunteers must attend a general orientation that covers the mission, vision and values of Fairytale Farm Animal Sanctuary. The volunteer applicant must complete a volunteer application and sign a release form. If interested in daily care, feeding and maintenance, they must be trained in these specific tasks from a qualified staff member or volunteer leader.
Communication, Concerns & Complaints
Volunteers are expected to read Fairytale Farm Animal Sanctuary‘s volunteer newsletters, texts and emails. Volunteers are encouraged to discuss any concerns related to their volunteer assignment with Fairytale Farm Animal Sanctuary’s staff or volunteer leadership. Written documentation is requested (email is acceptable) for any serious concerns or safety matters.
Volunteers and Fairytale Farm Animal Sanctuary are both under no contractual obligation. Volunteers may vacate their service at any time and Fairytale Farm Animal Sanctuary may terminate volunteer priveleges at any time.